Privacy Policy

1.1 Information You Provide

Account Information: When you create an account, we collect your name, email address, password, phone number, and company information (for companies).

Profile Information: For talent, we collect professional information including work experience, education, skills, certifications, portfolio samples, and resume data. For companies, we collect company details, hiring needs, and job descriptions.

AI Interview Data: When you participate in AI video interviews, we collect video recordings, audio recordings, responses to questions, and performance assessment data generated by our AI systems.

Payment Information: We collect billing information including payment method details, billing address, and transaction history. Payment processing is handled by secure third-party payment processors.

Communications: We collect information from your communications with us, including messages, feedback, and support requests.

1.2 Information Collected Automatically

Usage Data: We automatically collect information about how you interact with our platform, including pages visited, features used, time spent, and actions taken.

Device Information: We collect information about the devices you use to access our services, including IP address, browser type, operating system, device identifiers, and mobile network information.

Cookies and Tracking Technologies: We use cookies, web beacons, and similar technologies to collect information about your browsing activities and preferences.

1.3 Information From Third Parties

We may receive information about you from third-party sources, including social media platforms (if you choose to connect your accounts), identity verification services, background check providers, and professional reference checks.

1.4 India-Specific Data Collection (EOR Services)

When you are employed through Omnivoo's Employer of Record (EOR) services in India, we collect additional information required for statutory compliance and payroll processing:

PAN (Permanent Account Number): Collected for Tax Deducted at Source (TDS) compliance, as mandated by the Income Tax Act, 1961.

Aadhaar Number: Collected where legally required for Provident Fund (PF) enrollment with EPFO and Employee State Insurance Corporation (ESIC) registration.

Bank Account Details: Including IFSC code and account number, collected for salary disbursement and statutory reimbursements.

UAN (Universal Account Number): Collected or generated for Provident Fund contributions and to facilitate PF transfers from previous employers.

Previous Employment Details: Including prior employer names, UAN, and PF account numbers, collected to facilitate PF consolidation and transfer.

We use the collected information for the following purposes:

Providing Services: To create and manage your account, facilitate matching between companies and talent, conduct AI interviews and assessments, process payments, generate contracts, and provide EOR services (currently for Indian talent).

AI-Powered Features: To train and improve our AI matching algorithms, conduct automated vetting, analyze interview responses, generate skill assessments, and provide objective candidate evaluations.

Communication: To send you service-related notifications, respond to your inquiries, provide customer support, and send promotional communications (with your consent).

Platform Improvement: To analyze usage patterns, improve our services, develop new features, conduct research and analytics, and ensure platform security.

Legal Compliance: To comply with legal obligations, enforce our terms and policies, prevent fraud and abuse, and protect the rights and safety of our users.

We may share your information in the following circumstances:

Between Companies and Talent: When companies express interest in talent or vice versa, we share relevant profile information, assessment results, and interview recordings as part of the hiring process.

Service Providers: We share information with third-party service providers who perform services on our behalf, including payment processors, cloud hosting providers, email services, analytics providers, and customer support tools.

EOR Partners: For EOR services, we share necessary information with our payroll and compliance partners to process payments, handle taxes, and manage benefits for Indian talent.

Business Transfers: In connection with any merger, acquisition, restructuring, or sale of assets, your information may be transferred to the acquiring entity.

Legal Requirements: We may disclose information when required by law, in response to legal process, to protect our rights or property, or to prevent illegal activities.

With Your Consent: We may share your information for other purposes with your explicit consent.

As an Employer of Record in India, Omnivoo processes employee personal data to fulfill mandatory statutory obligations under Indian labor and tax law. This processing includes:

Provident Fund (PF) Contributions: Calculation, deduction, and filing of employer and employee PF contributions with the Employees' Provident Fund Organisation (EPFO), as required under the Employees' Provident Funds and Miscellaneous Provisions Act, 1952.

ESIC (Employee State Insurance): Enrollment of eligible employees, contribution calculations, and claims processing with the Employees' State Insurance Corporation, as required under the Employees' State Insurance Act, 1948.

TDS (Tax Deducted at Source): Calculation of income tax liability, monthly TDS deduction from salary, quarterly filing of TDS returns (Form 24Q), and issuance of Form 16 to employees, as required under the Income Tax Act, 1961.

Professional Tax: Deduction and filing of Professional Tax with the applicable state authority, as required under respective state Professional Tax legislation.

Shops & Establishment Compliance: Submission of employee data to state labor departments for registration and renewal under the applicable Shops and Establishments Act.

Payslip Generation: Monthly payslips are generated containing salary breakdown (basic, HRA, allowances), statutory deductions (PF, ESIC, TDS, Professional Tax), and net pay. These are provided to employees and retained for compliance records.

In connection with our India EOR services, Omnivoo is required by Indian law to share certain employee personal data with government bodies and regulatory authorities. This sharing is mandatory and not optional.

EPFO (Employees' Provident Fund Organisation): Employee name, Aadhaar, UAN, date of birth, date of joining, date of exit, salary details, and monthly PF contribution amounts are reported to EPFO for provident fund administration.

ESIC (Employees' State Insurance Corporation): Employee name, Aadhaar, IP number, salary details, and contribution amounts are reported to ESIC for insurance enrollment and claims processing.

Income Tax Department: Employee PAN, salary details, investment declarations, and tax deduction information are reported via Form 16, Form 24Q, and TDS returns filed quarterly and annually with the Income Tax Department of India.

State Labor Departments: Employee headcount, wage details, and establishment information are shared with state labor departments for compliance with Shops & Establishments Act registrations and labor law reporting requirements.

Legal Basis: This data sharing is mandated under applicable Indian statutes including the Income Tax Act (1961), the EPF & MP Act (1952), the ESI Act (1948), and applicable state labor legislation. Failure to comply with these reporting obligations would constitute a violation of Indian law. Employees cannot opt out of this mandatory data sharing.

Our AI-powered interview system processes video and audio recordings to evaluate candidates. Here's how we handle this sensitive data:

Recording and Storage: Interview recordings are encrypted and stored securely on our servers. Only authorized personnel and prospective employers have access to these recordings.

AI Analysis: Our AI systems analyze responses for technical accuracy, communication skills, and role fit. The analysis is based on objective criteria and does not discriminate based on protected characteristics.

Data Retention: Interview recordings and assessment data are retained for a reasonable period to facilitate hiring decisions and platform improvement. You may request deletion of your interview data at any time, subject to legal retention requirements.

Your Rights: You have the right to access, review, and request corrections to your interview data and AI-generated assessments.

We implement industry-standard security measures to protect your information from unauthorized access, disclosure, alteration, and destruction. These measures include:

Encryption of data in transit and at rest, secure authentication protocols, regular security audits and testing, employee training on data protection, access controls and monitoring, and secure data backup and recovery systems.

While we strive to protect your information, no system is completely secure. We cannot guarantee absolute security of your data. You are responsible for maintaining the confidentiality of your account credentials.

We retain your information for as long as necessary to provide our services, comply with legal obligations, resolve disputes, and enforce our agreements.

Account Information: Retained while your account is active and for a reasonable period after closure.

Interview Data: Retained for up to 24 months or as requested by the prospective employer, whichever is shorter, unless earlier deletion is requested.

Payment Records: Retained for tax and accounting purposes as required by law, typically 7 years.

Communications: Retained for customer service and legal purposes for up to 2 years.

India EOR Data Retention Specifics

For employees managed through Omnivoo's India EOR services, the following retention periods apply in accordance with Indian statutory requirements:

Payroll Records: Retained for 8 years, as required under Indian tax law and the Income Tax Act, 1961.

Provident Fund (PF) Records: Retained for 5 years after the employee's exit from employment.

TDS Records: Retained for 8 years from the end of the relevant assessment year, as required under the Income Tax Act, 1961.

ESIC Records: Retained for 5 years, as required under the Employees' State Insurance Act, 1948.

Employment Contracts: Retained for 3 years after termination of employment.

Depending on your location, you may have certain rights regarding your personal information:

Access: Request access to the personal information we hold about you.

Correction: Request correction of inaccurate or incomplete information.

Deletion: Request deletion of your personal information, subject to legal retention requirements.

Portability: Request a copy of your information in a structured, machine-readable format.

Opt-Out: Opt out of marketing communications and certain data processing activities.

Object: Object to processing of your information for certain purposes.

To exercise these rights, please contact us using the information provided at the end of this policy. We will respond to your request within a reasonable timeframe as required by applicable law.

Omnivoo operates globally and may transfer your information to countries other than where you reside, including the United States. These countries may have different data protection laws than your country.

When we transfer information internationally, we implement appropriate safeguards including standard contractual clauses, adequacy decisions, and other legally recognized transfer mechanisms to protect your information.

Cross-Border Data Transfer (India)

For employees managed through our India EOR services, personal data collected in India is transferred to and processed in the United States, where Omnivoo Inc. is headquartered. This transfer is necessary for the performance of employment services and platform administration.

DPDP Act Compliance: Cross-border transfers of personal data comply with India's Digital Personal Data Protection Act, 2023 (DPDP Act) and any rules or notifications issued thereunder. Omnivoo does not transfer personal data to any country restricted by the Central Government of India.

Contractual Safeguards: Standard contractual clauses or equivalent data protection safeguards are in place between Omnivoo entities and third-party processors to ensure your personal data receives an adequate level of protection during cross-border transfer.

RBI Compliance: Cross-border payment data processing complies with the Reserve Bank of India's data localization requirements. Payment transaction data related to Indian employees is stored and processed in accordance with applicable RBI guidelines.

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If you become aware that a child has provided us with personal information, please contact us and we will take steps to delete such information.

We use cookies and similar technologies to:

Remember your preferences and settings, authenticate users and prevent fraud, analyze platform usage and performance, deliver relevant content and advertisements, and improve user experience.

You can control cookies through your browser settings. However, disabling cookies may limit your ability to use certain features of our platform.

Types of Cookies We Use:

Essential Cookies: Required for basic platform functionality.

Performance Cookies: Help us understand how users interact with our platform.

Functional Cookies: Remember your preferences and settings.

Analytics Cookies: Track usage patterns to improve our services.

Our platform may contain links to third-party websites and services. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies before providing any information to them.

When you use third-party services through our platform (such as payment processors), their privacy policies govern the collection and use of your information by those services.

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

Right to know what personal information we collect, use, disclose, and sell; Right to delete your personal information; Right to opt-out of the sale of your personal information (we do not sell personal information); Right to non-discrimination for exercising your privacy rights.

To exercise these rights, please contact us. We will verify your identity before processing your request.

If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, you have rights under the General Data Protection Regulation (GDPR):

Legal Basis for Processing: We process your information based on: (a) your consent; (b) performance of a contract; (c) legitimate interests; (d) legal obligations.

Data Protection Officer: You may contact our data protection representative for GDPR-related inquiries.

Right to Lodge a Complaint: You have the right to lodge a complaint with your local supervisory authority if you believe we have violated your privacy rights.

Omnivoo processes personal data of individuals in India in compliance with the Digital Personal Data Protection Act, 2023 (DPDP Act). As a Data Fiduciary under the DPDP Act, Omnivoo fulfills all obligations prescribed under the Act and any rules issued thereunder.

Consent: We obtain clear and informed consent from Data Principals (employees and users) before processing their personal data, except where processing is necessary for legitimate uses permitted under the DPDP Act (such as statutory compliance obligations for EOR services).

Rights of Data Principals: Under the DPDP Act, you have the following rights: the right to access a summary of your personal data and processing activities; the right to correction and erasure of your personal data; the right to grievance redressal; and the right to nominate another individual to exercise your rights in the event of your death or incapacity.

Data Fiduciary Obligations: Omnivoo maintains reasonable security safeguards to protect personal data, ensures data accuracy and completeness, deletes personal data when it is no longer needed for the purpose it was collected (subject to statutory retention requirements), and publishes information about its data processing practices.

Data Protection Officer (India): For queries, complaints, or requests related to the processing of your personal data under the DPDP Act, or to exercise your rights as a Data Principal, please contact our nominated Data Protection Officer at: Contact Form (select "Data Protection - India" as the subject).

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors.

We will notify you of material changes by posting the updated policy on our platform and updating the "Last Updated" date. For significant changes, we may provide additional notice such as email notification.

Your continued use of our services after the effective date of the updated Privacy Policy constitutes your acceptance of the changes.

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Omnivoo Inc.
Delaware, USA
Email: Contact Form

We will respond to your inquiry within a reasonable timeframe.